Meetings/Weddings RFP
FOR CONFERENCE & BANQUET BUSINESS
Hotel Presidential is pleased to confirm your function, subject to the acceptance of the below mentioned Terms and Conditions:
1. Venue Hire Operating Hours
Day use hours of the function rooms are between 08:00hrs-17:00hrs, and the evening use hours are between 19:00hrs-23:00hrs, unless otherwise requested and agreed upon in writing. Any extra time after 23:00hrs to 02:00hrs will be charged at 50% extra of the hall. Any extra time after 02:00hrs will be charged at 100% extra for hall hire. The hall must be cleared by the organizer the same day of the end of the event, any extra day will be charged. Note that for any hall hire extra time, the extra time will be granted if reserved at 24hrs in advance.
2. Food & Beverage
NO food or beverage may be brought into or removed from the hotel premises.
3. Cancellations and Refunds
Cancellations made within the free cancellation period stated at the time of booking will not incur any charges.
Cancellations made after this period or failure to arrive (no-show) will result in a charge equivalent to one night’s stay or as otherwise stated in the booking confirmation.
4. Equipment
Except with the written consent of the Hotel, no equipment may be brought into or removed from the hotel premises. All business is conducted only on express agreement that the Hotel may not be responsible for equipment problems arising through electrical power fluctuation or power failures/ power cuts. Management or staff of Hotel Presidential may not be held responsible for any loss or damage of any guest’s equipment. The equipment must be seen and connected to the wall by the hotel presidential electrician.
5. Your use of the Hotel/Hall Decoration
No branding banners, decor or any other materials may be affixed or attached to any wall, floors or ceilings without prior written consent of the Hotel. The venue must be left in its original condition. All approved materials; decoration must be removed immediately after the event. Hotel Presidential will not be held liable for any loss or damage of material of the decorator. The organizers are warned that any misuse or damage, caused by guests or third party from the organiser will be charged according to Hotel estimates. The Hotel reserves the right to withhold any remaining balance of the deposit paid until damages have been repaired.
6. Delegate Numbers
Final delegate numbers (within a 10% variance of the original number) should be confirmed in writing at least 48 hours prior to the event. Please note that the confirmed number or the actual number, depending which is greater of the two, will be charged.
7. Financial Agreement
6i. Credit
Billing to a master account is subject to credit approval by the Hotel. However, an official signed letter from the guests / company should be received 7 days prior to the event.
6ii. Non-Account Holders
Full payment plus a security deposit of 10% is required for all clients who do not have an account with Hotel Presidential. This payment is required 14 days prior to the function or event date. Payment in advance by means of a bank guaranteed cheque or credit card will be accepted at least 14 days prior to the event.
Refund will be processed 10 days after the event
8. Function confirmation
In order to confirm any Reservation, guests should make an advance payment (Non refundable) of 35% of the total amount of the function.
9. Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the laws of the jurisdiction in which the hotel operates.
These Terms and Conditions shall be governed by and construed in accordance with the laws of the jurisdiction in which the hotel operates.